Minutes 03 September 2018

Meeting of the Parish Council at 7:30PM on Monday 3rd September 2018 at Wychbold Village Hall, School Road, Wychbold, WR9 7PU

Minutes

Present: Alyson Keane (Chair), Doug Webb, Mike Jones, James Leah, Sue Howarth
In attendance: David Hunter-Miller (Clerk), Peter Tomlinson (County Councillor), members of the public

1. Apologies for absence
Apologies were received from Jo Lammas and Suzanne Shinn.

2. Co-option
It was agreed to defer this until a future meeting.

3. Declarations of interest
Sue Howarth declared a Disclosable Pecuniary Interest in item 11.1 – Allotments Working Group.

4. Dispensations
It was resolved to grant a dispensation to allow Sue Howarth to participate in discussions relating to item 11.1 – Allotments Working Group.

5. Open session
The meeting was adjourned for the open session.

1. Neighbourhood Development Plan
It was resolved to add this to a future agenda for further consideration.

2. To receive a report by the District Councillor
Hugh Hamilton (District Councillor) sent apologies.

3. To receive a report by the County Councillor
Peter Tomlinson provided a report on the activities of Worcestershire County Council. A ‘top five’ report was circulated and discussed. The County Council were in the process of budgeting, there was an estimated £13 million shortfall.

4. To receive a report by the Police
The following Police report was circulated:
• Theft from a motor vehicle took place between 06/08/2018 19:30:00 and 07/08/2018 07:30:00 at Travelodge Droitwich, Rashwood Hill, A38
• Criminal Damage took place on 10/08/2018 23:30:00 at Golf Club, Ford Lane, Elmbridge
• Criminal Damage took place between 15/08/2018 00:01:00 and 16/08/2018 18:00:00 at Brook Meadow, Wychbold
• Theft of a motor vehicle took place between 17/08/2018 10:00:00 and 17/08/2018 21:00:00 at De Wyche Road, Wychbold
• Criminal Damage took place on 24/08/2018 at Chateau Impney Hotel, Impney
• Theft took place between 27/08/2018 15:15:00 and 27/08/2018 15:55:00 at Webbs of Wychbold, Worcester Road, Wychbold

5. To receive a report by the Village Hall Committee
No report was available.

6. Public participation
A member of the public spoke regarding planning application 18/01491/FUL ‘The White House’, it was felt that this application did not take into account the historic and local significance of the property and that the building should be preserved for future generations. It was also felt that the proposed new buildings were not at all sympathetic to the surrounding area.

A member of the public spoke regarding planning application 18/01491/FUL ‘The White House’ and raised additional concerns regarding the felling of trees on this site. It was also felt that the plans submitted with the application were unclear.

The meeting resumed following the open session.

6. To consider and adopt the minutes from the Parish Council meeting on the 6th August 2018
It was resolved to adopt the minutes as a true record and these were signed by the Chair.

7. Progress reports

1. Dog fouling bins and signs
It was resolved to purchase four additional dog fouling signs.

2. Fiona’s Orchard
A member of the public provided an update on the original intention of the orchard and provided some suggestions on how it could be better managed in future. This project would be reviewed further following completion of the S106 playing field improvement work.

3. Litter bin emptying
It was resolved to ask the Handyman to empty the bins on the playing field. It was resolved to review the Handyman’s working hours at a future meeting.

4. Tree maintenance, St Richard’s Close
Wychavon District Council confirmed that the trees at St Richards Close are inspected every three years by a qualified arborist and if any work is highlighted as necessary then it is programmed to be carried out. In addition they are inspected monthly by one of the Greenspace Officers so any urgent health and safety issues would be actioned. Their records show that the trees were last inspected in 2015 and the crowns lifted then; the next formal inspection is due this autumn.

5. Bench, St Richard’s Road
It was noted that Fortis Living had been contacted for approval and costings and a response was awaited.

8. Correspondence

1. South Worcestershire Development Plan Review
The Development Boundary Review Proposed Methodology Consultation was considered and it was resolved that the Parish Council had no comments of objections.

2. Dog fouling bin, St Richard’s Close
Concerns had been received over noisy operation. It was thought that a quieter bin could be swapped to this location from the playing field, to be reviewed further at the next meeting.

9. Planning

1. 18/01491/FUL: The White House, Worcester Road, Wychbold, Droitwich Spa, WR9 7PE. Demolish two existing dwellings together with outbuildings and erect two pairs of semi-detached (4) and three detached dwellings.
It was resolved to object to the proposals due to serious road safety concerns resulting from the proposed access. It was also felt that this application did not take into account the historic and local significance of the property and that the buildings should be preserved for future generations.

2. 18/01425/FUL: Chateau Impney Hotel, Impney, Droitwich Spa, WR9 0BN. Change of use from agricultural use (implied) to B1 Business, B2 General Industrial, and B8 Storage or distribution.
It was resolved to object to the proposals as it was felt that the proposals constitute unnecessary development of the green belt.

3. 18/01623/ADV: Walk Mills Farm, Rashwood Hill, Rashwood, Droitwich Spa, WR9 0DH. Sign board x 2 located on either side of driveway.
It was resolved that the Parish Council had no comments of objections.

4. 18/01695/FUL: Liberty Leisure Centre, Saxon Way, Wychbold, Droitwich Spa, WR9 7TB. Change of surface material from a porous plastic grid surface to tarmac.
It was resolved to object to the proposals as it was felt that this would generate additional surface water runoff to the detriment of nearby land and properties.

5. 18/01517/HP: Tomlins, Dodderhill Common, Hanbury, Bromsgrove, B60 4AT. Replacement of domestic stable building with gym and stores.
It was resolved that the Parish Council had no comments of objections.

10. Parish matters for discussion/decision

1. Footpath, School Road/Centurion Wood
It was confirmed that the surfaced footway and verge were owned by Fortis Living and that Centurion Wood was owned by Wychavon District Council. It was agreed to arrange a meeting with Hugh Hamilton and Fortis Living to identify a way forward with regards to possible pedestrian improvements.

2. Newsletter
The proposed Parish Council newsletter was discussed, it was resolved to circulate a short update following this meeting and a more extensive newsletter would be included in Community Link.

3. Firework night
It was agreed to support a community firework event on the playing field, arrangements for this would be discussed further at the next meeting.

4. Wychavon Village of Culture 2019
It was resolved to submit an application.

5. Standing Orders
It was resolved to adopt revised standing orders as per NALC recommendations LO9-18.

6. Remembrance Sunday
It was resolved that Mike Jones would lay a wreath if Sean Mulvey was unavailable.

7. Village Hall car park
Arrangements for snow/ice clearance were considered; it was resolved to add this to a future agenda for further consideration.

8. Lengthsman
No additional work was identified for the month ahead.

9. Public Rights of Way
An update was circulated from the Footpaths Officer:
• About a third of footpaths had been remarked (as required). Work will continue on remarking in September.
• Maize was obstructing a section of path DL-576 which runs from Shaw Lane to Astwood Lane, although it is possible to walk the field boundary.

11. Working Group reports

1. Allotments Working Group
The next meeting of the Allotments Working Group is scheduled for the 17th September 2018.

A ‘smartwater’ event would be held on Sunday 14th October 2018 to mark tools and equipment.

2. Playing Field Improvements
A short update was received. Phase two of the playing field improvements (new Multi-Use Games Area and additional drainage) was due for completion within the next six weeks.

12. Finance

1. Clerk’s salary and expenses – £981.75
2. HM Revenue and Customs (PAYE) – £85.20
3. Worcestershire County Council Pension Fund – £342.70
4. Maureen Addy (Handyman) – £85.00
5. David Miles (Lengthsman) – £180.00
6. Phoenix Property Maintenance (drain repair) – £350.00
7. The Poppy Appeal (wreath) – £20.00
8. Zurich Municipal (insurance) – £1,518.74
9. Sutcliffe Play [South West] Ltd (playing field improvements – installation) – £144,999.74
10. Sutcliffe Play [South West] Ltd (playing field improvements – fitness) – £16,159.20
It was resolved to settle the above invoices and cheques were duly signed.

11. To approve Direct Debit payment of £35.00 (annually) to the Information Commissioner
It was resolved to authorise the above Direct Debit and the paperwork was duly signed.

12. To confirm signatory arrangements for the Parish Council’s bank account
It was resolved to continue with the HSBC bank account mandate with the following as authorised signatories:
• Alyson Keane (Chair)
• Joanne Lammas (Member)
• Douglas Webb (Member)
• David Hunter-Miller (Secretary)

Payments to be authorised by any two of the above signatories.

13. To consider and approve budget expenditure
It was resolved to approve the budget expenditure.

14. To consider and approve the bank reconciliation
It was resolved to approve the bank reconciliation.

13. Councillors’ reports and items for the next agenda
The following items were agreed for the next agenda:
• Co-option
• Neighbourhood Development Plan
• Dog fouling signs
• Dog fouling bin (noisy)
• Fiona’s Orchard
• Review of handyman’s working hours
• Bench, St Richard’s Road
• Footpath, School Road/Centurion Wood
• Firework night
• Wychavon Village of Culture 2019
• Village hall car park snow/ice clearance

14. Date of the next meeting
The next meeting is scheduled for 7:30PM Monday 1st October 2018.

The meeting closed at 9:17PM.