Minutes 06 August 2018

Meeting of the Parish Council at 7:30PM on Monday 6th August 2018 at Wychbold Village Hall, School Road, Wychbold, WR9 7PU

Minutes

Present: Alyson Keane (Chair), James Leah, Mike Jones, Doug Webb, Joanne Lammas, Sue Howarth
In attendance: David Hunter-Miller (Clerk), Peter Tomlinson (County Councillor), Reiss Sadler (Wychavon District Council), members of the public

1. Apologies for absence
Apologies were received from Sean Mulvey, Adam Joynes and Suzanne Shinn.

Hugh Hamilton (District Councillor) also sent apologies.

2. Declarations of interest
James Leah declared a Disclosable Pecuniary Interest in item 10.8 – Firework Night.

Sue Howarth declared a Disclosable Pecuniary Interest in item 9.1 – Allotments Working Group.

3. Dispensations
It was resolved to grant a dispensation to allow James Leah to participate in discussions relating to item 10.8.

It was resolved to grant a dispensation to allow Sue Howarth to participate in discussions relating to item 9.1.

4. Open session
The meeting was adjourned for the open session.

1. Neighbourhood Development Plan
Reiss Sadler, Wychavon District Council, gave a presentation on Neighbourhood Development Plans (NDPs). An NDP is a supplementary planning document that works alongside the South Worcestershire Development Plan and would allow greater local control of planning policies and land usage decisions. It was understood that around one fifth of Parish Councils in Wychavon were currently pursuing an NDP. A short question and answer session followed.

There was some concern at the possible change in constituency boundaries; it was confirmed that this related to parliamentary boundaries only and not district or county boundaries.

2. To receive a report by the District Councillor
No report was available.

3. To receive a report by the County Councillor
Peter Tomlinson circulated a ‘Top 5’ report from the County Council. The Health and Overview Committee were reviewing health service provision within the county. The Corporate and Communities Committee were reviewing budget policy.

4. To receive a report by the Police
The Police had reported the following incidents since the last Parish Council meeting:
• 10/7 – Webbs: Theft.
• 18/7 – Webbs: Theft.
• 23/7 – Wychbold Allotments: Theft.
• 23/7 – Liberty Leisure: Criminal Damage.
• 23/7 – Wychbold Village Hall: Criminal Damage.
• 23/7 – Wychbold Village Hall Site: Criminal Damage.
• 27/7 – Bridge Croft: Criminal Damage.
• 03/8 – Impney Green: Criminal Damage.

5. To receive a report by the Village Hall Committee
A report was received from the Village Hall Committee. It was noted that the ‘200 Club’ lottery was being reviewed to determine its future viability.

6. Public participation
The Chair read a statement on S106 contributions and how they were allocated. It was noted that S106 was allocated to specific, approved projects only, and could not be used for other purposes.

Members of the public raised concern at the lack of compliance with the new 30mph speed limit through the village; it was noted that the County Council were looking to record vehicle speeds within the next few months and these would be reported at a future Parish Council meeting when available.

A member of the public believed that McDonalds used to employ someone to litter pick parts of the village; it was resolved to contact McDonalds to request more regular litter picks in future.

A member of the public wanted to clarify ownership of the playing field; it was confirmed that this was owned by the Parish Council. It was queried whether the whole of the playing field improvement works would be covered by grant funding; it was confirmed that everything with the exception of the fitness equipment would be covered by S106 funding. It was queried whether the new play equipment had been signed off; it was confirmed that the safety inspections had all been passed successfully and only minor snagging work remained.

A member of the public asked for an update on a potentially unsafe footway near 20 School Road; further research would be undertaken to try and clarify ownership of the land.

The meeting resumed following the open session.

5. To consider and adopt the minutes from the Parish Council meeting on the 2nd July 2018.
The minutes were agreed as a true record and were signed by the Chair.

6. Progress reports

1. Co-option
It was noted that there were currently four vacancies on the Parish Council.

2. Speed monitoring, Worcester Road
It was noted that the County Council were hoping to undertake speed monitoring in the 30mph section within the next couple of months.

3. Dog fouling
It was noted that a meeting was due to be arranged with Wychavon District Council to look at additional dog fouling signs.

4. Fiona’s Orchard
A report was circulated on the community orchard; it was resolved to add this to the next agenda for further consideration.

5. Wychavon District Council’s Supporting Communities event
A report was circulated on the supporting communities event, topics included:
• Wychavon 4 year strategy
• Draft council tax thresholds for 18/19
• Wychavon ‘Intelligently Green’ award category winners
• Wychavon New Homes Bonus and Community Legacy Fund
• Wychavon Village of Culture 2019
• Community-led Housing
• Worcestershire Development Plan Review
• Data Protection for Parish Councils

7. Correspondence
It was noted that Martin Hill had resigned as the Parish Council’s Health and Safety Inspector; the Parish Council extended their thanks for his work over the years.

8. Planning

1. 18/01292/ADV associated ref. 18/01291/FUL: Webbs of Wychbold, Worcester Road, Wychbold, Droitwich Spa, WR9 0DG. Replacement of existing fencing with new fence line to enhance security to the perimeter of Webbs of Wychbold and to use the space for branding or notification of events.
It was resolved that the Parish Council had no objections or comments.

2. 18/01357/HP: 5 Webbs Cottage, Astwood Lane, Hanbury, Bromsgrove, B60 4BN. Erection of single and two storey extensions.
It was resolved that the Parish Council had no objections or comments.

3. 16/0335: Land at Perryfields Road Bromsgrove Worcestershire. Outline application for the phased development of up to 1,300 dwellings (C3); up to 200 unit extra care facility (C2/C3); up to 5HA employment (B1); mixed use local centre with retail and community facilities (A1, A2, A3, A4, A5, D1); First School; open space, recreational areas and sports pitches; associated services and infrastructure.
It was resolved to object as it was felt that the parish’s current transport and air quality issues would be exacerbated by the significant increase in traffic that would be generated by the proposed development.

4. Enforcement Appeal 3185244 and 3185245: 2 Ivy Barn Cottages, Swan Lane, Upton Warren, Bromsgrove, B61 7EH
It was resolved that the Parish Council had no objections or comments.

9. Working Group reports

1. Allotments Working Group
An update was received from the working group and the following recommendations were approved:
• It was resolved to repair one of the Parish Council’s existing notice boards and reuse this at the allotments.
• It was resolved to get quotes for additional grass cutting of the central area of the allotments.
• It was resolved to ask the Lengthsman to cut around the access onto the Stoke Road to improve visibility.
• It was resolved to provide the first year’s rent free if the allotment is in a bad state of repair, to be judged on a case by case basis.
• It was resolved to advertise vacant allotments on the Parish Council’s Facebook page.

2. Playing Field Improvements Steering Group
An update was received from the steering group:
• The new play area was now open (phase one); there was a list of minor snagging works still to be undertaken.
• It was noted that the play area was proving very popular. It was felt that a coffee shop could be explored by the Village Hall Committee.
• Phase two would comprise a new, larger Multi-Use Games Area (MUGA), additional drainage and relocating / demolishing the old play area. It was anticipated that this would start September 2018.
• The old MUGA would be repurposed for the table tennis tables.
• The Parish Council extend their thanks to the Village Hall Caretaker for opening and closing the car park over the school summer holidays.

10. Parish matters for discussion/decision

1. Lengthsman:
It was resolved to ask the Lengthsman to cut the visibility splay at the Stoke Road access onto the playing field.

It was resolved to contact Wychavon District Council to ask for the trees on St Richard’s Close to be trimmed (to raise the canopy).

2. Public Rights of Way
It was noted that there was fly tipping on the Public Right of Way off Crown Lane (just before the motorway bridge) and it was resolved to report this to Wychavon District Council.

It was felt that a number of litter bins had not been emptied across the parish and it was resolved to ask Wychavon District Council to attend to these and review their emptying schedules.

3. Highway maintenance
No items were reported.

4. Asset Register
An updated asset register was considered and approved and this would be forwarded to the insurers for inclusion in the Parish Council’s policy.

It was resolved to consider the additional budget requirements resulting from the new play equipment later in the year when the budget is set.

5. Playing field inspections
Arrangements for the safety inspection of the playing field facilities were considered.

It was resolved to appoint a qualified inspector for quarterly inspections of the playing field, enquiries would be made accordingly.

It was resolved that less formal interim inspections would be undertaken by Parish Councillors and training for this would be given by Sutcliffe Play.

6. Wychbold Fete
It was resolved to set up a working group to review enhanced proposals for the Wychbold Fete, James Leah would take the lead on this.

7. Newsletter
The proposed Parish Council newsletter was considered.

It was agreed to circulate a short update following each meeting for circulation in Community Link.

A quarterly insert in Community Link would cost approximately £110 printed plus £75 for circulation and it was resolved to progress this.

8. Firework night
The Chair of the Wychbold First School PTA spoke about a proposed firework night community event. It was resolved, in principle, to support the event; the timings would be reviewed as it may conflict with the playing field improvement work.

9. Bench
A request to install a bench at the St Richard’s Road bus stop was considered and it was resolved to approach Fortis Living over permission and to obtain a quote to install.

10. CCTV
Vandalism of the CCTV equipment was noted.

11. Wychavon Village of Culture 2019
It was resolved to submit an application; a working group would be set up to take this forward.

11. Finance

1. Clerk’s salary and expenses – £1023.58
2. HM Revenue and Customs (PAYE) – £84.20
3. Worcestershire County Council Pension Fund – £342.70
4. Maureen Addy (Handyman) – £85.00
5. Sue Howarth (travel expenses) – £14.95
6. David Miles (Lengthsman) – £180.00
7. Stoulton Groundcare Ltd (grass cutting) – £446.86
8. YMCA Worcestershire Ltd (youth club) – £660.00
9. Wychavon District Council (Stoke Road bin emptying) – £ 89.10
10. Access & Vision [Midlands] Ltd (CCTV replacement) – £216.00
11. Access & Vision [Midlands] Ltd (CCTV maintenance) – £192.00
12. Sutcliffe Play [South West] Ltd (playing field improvements) – £145,729.06
It was resolved to settle the above invoices and cheques were duly signed.

13. To consider and approve budget expenditure
It was resolved to approve the budget expenditure.

14. To consider and approve the bank reconciliation
It was resolved to approve the bank reconciliation.

12. Councillors’ reports and items for the next agenda
The following items were agreed for the next agenda:
• Co-option
• Neighbourhood Development Plan
• Fiona’s Orchard
• Litter pick insurance
• Bank mandate signatories
• Post Office
• Pitch Hire Agreement Working Group
• Events Working Group (Wychbold Fete, Firework Night)
• School access onto playing field
• Pathways to the MUGA

13. Date of the next meeting
The next meeting is scheduled for 7:30PM Monday 3rd September 2018.

The meeting closed at 10:34PM.