Minutes 15 May 2017

Parish Council meeting held at 7:30PM on Monday 15th May 2017 at Wychbold Community Centre, School Road, Wychbold, WR9 7PU


Present: Steve Austin (Chairman), Alyson Keane (Vice Chair), Suzanne Shinn, Lady Anne Judge, Helga Peeters, Sean Mulvey, Mike Jones, Joanne Lammas, Doug Webb

In attendance: David Hunter-Miller (Clerk), Gill Pinfield, Hugh Hamilton (District Councillor), Peter Tomlinson (County Councillor), members of the public

1. Public Comments / Question Time
Angela Kovacevic, resident and Assistant Church Minister, provided an update on a proposed fete at Wychbold on the 17th June 2017. A request was made to the Parish Council for consideration of financial support. The Council agreed to donate £500 to the event.

Anne Brown, resident, provided an update on the 200 Club (a small local lottery). Subscriptions were dwindling and she asked if there would be interest in someone taking over the administration of the club.

An update was provided by Martin Hill on the recent inspection of the playground.

2. Declarations of Interest
Alyson Keane declared a non-pecuniary interest in item 11.2 – Defibrillators.

3. Present
All Councillors present signed the attendance book.

4. Apologies
Nil received.

5. Minutes
The minutes of the meeting held on Monday 3rd April 2017 were approved and signed by the Chairman as a true record.

6. Matters Arising
A request was made for the new Clerk to circulate draft minutes earlier to allow them to be considered fully before the next meeting.

7. Police Report
Cllr Jones provided an update on case 22HQ5032217. It was unanimously agreed that the Clerk would contact the Victim and Witness Care Officer and would clarify that the matter was dealt with by the Parish Council and not any one individual Councillor.

8. Planning Applications
It was noted that no objections or comments regarding Astwood Villa had been received by the Clerk.

A discussion occurred on whether the amount of information provided on planning comments was sufficient. It was suggested that a planning sub-committee might be useful.

Councillors requested further guidance on planning matters and it was agreed that the Clerk would circulate planning guidance.

9. County and District Councillors Report
Hugh Hamilton provided an update on District Council matters. He had queried with officers the enforceability of school keep clear markings and it was understood that these were advisory only unless supported by a legal order. It was discussed whether additional markings were warranted.

An update was given on the proposed speed limit changes and it was agreed that the Clerk would write with comments of support.

It was suggested that the Council should consider a Neighbourhood Development Plan and it was agreed that Andy Ford would be invited to give a presentation before the September meeting.

An update was given on the air pollution review and it was confirmed that further information should be available over the summer.

Peter Tomlinson provided an overview of changes at the County Council following recent elections, but further details were not available at the time of the meeting. An update was given on child safeguarding and a review of social services.

A vote was taken as to whether District and County Councillors should continue to sit with the Parish Council at meetings and it was unanimously agreed that this should continue.

10. Projects

1. Youth Club – Progress Report
It was understood that recent Youth Club activities had been cancelled because ant powder had been used in the hall and because of the lack of availability of trainers. It was not certain who had put the ant powder down. It was agreed that the Clerk would contact Mike Knowles at the Youth Club to raise the concerns of the Parish Council.

2. Fiona’s Orchard – Progress Report
It was noted that the orchard had become overgrown and needed maintenance. It was agreed that the Clerk would arrange strimming.

3. Vision Design, Bellinger Landscape Development – Progress Report
An update was provided by the Chairman. It was noted that work on site could potentially start in Spring 2018, but the Council first need to decide exactly what is desired so that the design can be finalised.

There was unanimous agreement that the existing play area should be relocated so that it was part of the larger site. Further heated discussion took place regarding other aspects of the design and following this the Chairman left the meeting.

Alyson Keane took the Chair. It was agreed that a further meeting should be arranged to go through these proposals in more detail, which the Clerk would arrange.

4. M5 Smart Motorway Tree Planting
An update was given on the Highways England tree planting scheme. It was noted that significant successes had been achieved, not least because of the input of Cllr Judge, Hugh Hamilton and Nigel Huddleston MP. It was agreed that the Clerk would write a letter of thanks to the MP’s office. It was agreed to remove this from future agendas and report by exception.

5. Smart Water Scheme – Progress Report
It was noted that good progress had been made on distribution of the kits. It was agreed to remove this from future agendas and report by exception.

6. Councillor Training – Report
It was agreed that the training was very helpful and that the Clerk would write to thank the trainer and ask for additional handouts.

11. Matters for Action

1. WCC. Proposed extension to Wychbold School
The Council were concerned at mortar debris being pushed under the hedgerow.

1. Emergency Access – Report
No further updates were available at this time.

2. Defibrillator – Progress Report
It was noted that two defibrillators were now in place. It was agreed to remove this item from future agendas and report by exception. It was suggested that training on the use of defibrillators could be done at the Annual Parish Meeting.

3. A38

1. Speed Limit – Progress Report
Matter dealt with under County Councillor’s report.

2. Air Pollution in Wychbold
Matter dealt with under District Councillor’s report.

4. Allotments
It was noted that one allotment needed a lot of preparation before use and that this would cost £70 to undertake. The Council approved this work as an exceptional case but suggested that the contracts for the allotment should be reviewed and updated.

5. Dog Fouling Bins
It was noted that it would be more cost effective to buy a dog fouling bin direct from the manufacturer. It was agreed to purchase one bin and relocate one of the Council’s existing bins, this would be added to a future agenda for further discussion.

6. Council Insurance
The Council’s insurance was considered and it was agreed to pay £2003.77 for cover for the year ahead.

12. Correspondence
Enquiries had been received from a Mr Steve Boughton who has offered his services in maintaining the play area. It was agreed that the Clerk would ask for rates/quote for the work.

13. Finance
It was agreed that the Clerk would sort the mandate variation request for the Parish Council bank account to add Alyson Keane as a signatory.

An invite would be sent to Mike Knowles for the next meeting regarding the Youth Club. Payments for the Youth Club would be deferred.

All other payments were agreed.

14. Parish Matters for Discussion
It was noted that drivers were frequently running the red lights through the village and it was hoped that the 30mph speed limit would help with this.

It was agreed to post the co-option paperwork so that the Council could consider applications as soon as possible.

It was agreed to hold the Annual Parish Meeting on Monday 19th June 2017.

The whole Parish Council extends their thanks to Gill Pinfield for her hard work and support to the Parish Council over many years.

15. Village Hall Matters

1. Caretaker Vacancy – Progress Report
No update available at this time.

2. Hall Committee – Progress Report
It was noted that two people were interested in becoming trustees.

The meeting closed at 22:04PM.