Minutes 03 April 2017

Minutes of Dodderhill Parish Council on Monday 3rd April 2017

1. PRESENT.

Councillors: S. Austin (Chairman), M. Jones (Vice-Chair), D. Webb, S. Mulvey, Mrs. A. Keane, Mrs. S. Shinn. District Councillor Hugh Hamilton.

2. APOLOGIES.
Councillors: Lady Anne Judge, Mrs. J.Lammas, County Councillor Tomlinson.

3. TRIBUTE.
The Chairman asked those present to stand and observe one minutes silence in tribute to those who lost their lives in the recent terrorist attacks.

4. PUBLIC COMMENTS.
Two residents with connections to a planning application at Astwood Villa, Astwood Lane were present to hear Parish Council comments.
The application was not yet available to the Parish Council.
An attempted break-in on Worcester Road was reported.

5. DECLARATION OF INTEREST.
Councillor Mrs Keane declared an interest in the item defibrillator.

6. CO-OPTION OF COUNCILLOR.
Mrs Helga Peeters had complied with terms and conditions to join the Council. It was unanimously agreed to co-opt Mrs Peeters on to the Council. Carried.
PARISH COUNCIL TRAINING REPORT.
The first training session had been most informative. It was made clear that all matters should be via the Chair, Council business be carried out by the Clerk unless, officially delegated by the Chairman.

7. MINUTES.
The Minutes of the Meeting held on Monday 13th March 2017 were approved by the Council and signed by the Chairman as a true record.

8. MATTERS ARISING.
The key box to be removed from the previous Village Hall caretakers property.
Councillor Lady Judge asked if the agenda items Pollution and M5 Tree Planting could be brought forward thus allowing her to leave early.

9. TREE PLANTING M5 SMART MOTORWAY.
The situation looked promising, tree experts were involved and were recommending that mature trees should be planted.

10. POLLUTION.
Dangerously high levels of air pollution at Wychbold was of great concern. Vehicles idlying at a standstill was the major cause. District Councillor Hamilton agreed to make enquiries at Wychavon if any action was planned.

10. NO POLICE REPORT.

11. PLANNING APPLICATIONS.
MCDONALD’S, WORCESTER ROAD, WYCHBOLD.
Confirm extension of 24hr opening.
The Council were of the opinion that the decision should be at the discretion of the planners.
(OPEN PUBLIC SESSION).
Late night aggravation from vehicles was unacceptable to residents who lived adjacent to McDonald’s, those present expressed opposition to the application.
(CLOSE PUBLIC SESSION).
District Councillor Hamilton confirmed that Wychavon had not received any individual complaints.

12. COUNTY COUNCILLORS REPORT.
Absent.
DISTRICT COUNCILLORS REPORT.
Enforcement panel – quarterly meetings arranged, commencing end of April.
District Councillor Hamilton would be available at Wychbold Post Office on 9th May to meet residents and hear their concerns.

13. PROJECTS.

1. YOUTH CLUB. Nothing to report.
2. FIONA’S ORCHARD. David Ramsell to arrange maintenance
3. VISION DESIGN – BELLINGER LANDSCAPE. The Council agreed to move forward to the next stage. Fenella Bellinger be invited to the May Meeting. The new Clerk to be the lead contact.
4. M5 SMART MOTORWAY TREE PLANTING. Nothing further to add.
5. SMART WATER REPORT. The majority of signs were now erected. £26,000. 00 was invested in the Nationwide Building Society producing a poor return. The Clerk suggested transferring £10,000. 00 to the current account to cover the cost of the Smart Water scheme. All agreed.

14. MATTERS FOR ACTION.
1. WCC PROPOSED EXTENSION TO WYCHBOLD SCHOOL. Emergency Access – Discuss at a later date.
2. WYCHBOLD SCHOOL. ARRIVAL AND DEPARTURE. Vehicle congestion persisted outside the school during arrival and departure, the barrier was opened to allow access to the car park but parents declined to use the facility.
District Councillor Hamilton to enquire if Wychavon traffic wardens operated in Wychbold.
3. DEFRIBRILLATOR. Arrived, awaiting installation.
4. A38 – SPEED LIMIT. Proceeding.
AIR POLLUTION IN WYCHBOLD. Nothing further to add.
5. ALLOTMENTS. All plots now let. An allotment committee to be formed.
6. DOG FOULING BINS. Costs – Post mounted £350.00. Fitting £20.89. Weekly emptying £59.80 p.a. plus VAT. In view of the high cost involved it was agreed to research other options.
Discarded needles found on the playing field. Enquiries – sharps box.

14. NO CORRESPONDENCE.

15. FINANCE.
ACCOUNTS FOR PAYMENT.
Cheques were drawn in favour of:-
17.3.17. Smart Water £10,692.00. WDC £80.12 (Waste Collection). Mr. B. Addy £85.00 (Handyman). David Miles £180.00 (Lengthsman). BT (Internet charges) £133.00. 1st Call Stairways £108.00 (Battery charge speed sign). Lloyds Bank plc £79.99 (Norton Protection). Mr. B. Addy £27.67 (Brooms (handles). Wychbold Village Hall £36.00 (Room Hire). – £144.00 (Youth Club Room Hire).
Proposed by Councillor Mulvey and seconded by Councillor Webb.

16. PARISH MATTERS FOR DISCUSSION.
Minutes – Certain Councillors made a request for the Minutes to be sent two weeks before the next meeting, thus allowing time to absorb, the Chairman felt an action point document was adequate.
Discuss the suggested arrangement with the new Clerk.

17. APPOINTMENT OF NEW CLERK.
Mr David Hunter-Miller was Appointed as the new Clerk, his contract had been agreed, his position would commence officially at the May Meeting.

18. VILLAGE HALL MATTERS.
The accounts for the year 2016-2017 were passed to Councillor Mrs Keane. A new committee to be formed and trustees appointed. An online company “Hall Masters” were managing the Hall on a three month free trial basis.

There being No Further Matters for Discussion the Chairman closed the Meeting at 9.40pm.