Minutes 05 June 2017

Meeting of the Parish Council held at 7:30PM on Monday 5th June 2017 at Wychbold Community Centre, School Road, Wychbold, WR9 7PU

Minutes

Alyson Keane (Vice Chair), Sean Mulvey, Mike Jones, Joanne Lammas, Doug Webb, Lady Anne Judge, Suzanne Shinn

1. Apologies for absence
Steve Austin resigned as Chairman and Parish Councillor on 3rd June 2017 and Alyson Keane chaired the meeting as Vice Chair.

Apologies were received from District Councillor Hugh Hamilton and County Councillor Peter Tomlinson.

2. Declarations of interest
Nil declared.

3. Dispensations
Nil received.

4. To consider and adopt the minutes from the Parish Council meeting on 15th May 2017
The minutes were reviewed and signed as a true record by the Vice Chair.

5. Progress reports:

1. Police Report: case 22HQ5032217.
It was agreed that the Clerk would contact the Criminal Justice System to ensure that the matter is pursued. It would also be clarified whether the compensation paid to Wychavon would be transferred to the Parish Council.
2. Youth Club
No update was available at this time.
3. Dog fouling bins
A plan was shared identifying the preferred location (by the allotments) and a possible secondary location for the bin. The Clerk would confirm which location would be acceptable to Wychavon Council.

6. Open Session:

1. To receive a report by the District Councillor
Not present.
2. To receive a report by the County Councillor
Not present.

3. Public participation
No questions were received but it was clarified that co-option would be added to the agenda for the 19th June 2017 (before the Annual Parish Meeting).

7. Planning and Updates:

1. 17/00561/LB / 17/00560/FUL – Rashwood House, Rashwood Hill, Rashwood, Droitwich Spa, WR9 0BJ. Partial demolition of outbuildings, extension and subdivision of existing property to form 1 additional dwelling
No objections were raised but it was commented that the second access should be sufficiently set back to allow vehicles to pull off the road.
2. 17/00833/FUL – Rashwood Farm, Rashwood Farm Lane, Rashwood, WR9 0BW. Construction of new tractor shed and canopy
No objections were raised by the Council at this time.

8. Grass management schedule
Cllr Judge and Cllr Jones had reviewed the grass cutting arrangements throughout the Parish.

It was noted that the roundabouts not been cut by Highways England. The Clerk would pursue this using contact details provided by Cllr Judge.

It was noted that the County Council’s roadside verges were not being maintained to a very good standard and it was agreed that the Clerk would make enquiries to look into the possibility of the grass cutting contract being taken on by the Parish Council.

Fiona’s Orchard was currently cut once per annum but it was considered whether more frequent cuts would be beneficial, with three cuts per annum being suggested as good practice.

The playing field was not cut around the headland and it was considered if this should be maintained in the future.

It was agreed that the Clerk would get a large scale plan to allow the areas to be plotted and a schedule drawn up.

9. Vandalism

1. Notice boards
It was noted that the notice board by the Post Office had been damaged. It was agreed to take down the notice board by bus shelter / The Crown (as this was not used) in order to repair the notice board by the Post Office.
2. Village hall
The village hall side door and some of the interior trim had been damaged. Steve Bourton had repaired the damage as an emergency measure and an invoice for £245 had been received. This emergency payment was agreed.

It was agreed that an insurance claim would be deferred whilst investigations continued.

10. Policies:

1. To review and adopt new Standing Orders
2. To review and adopt new Financial Regulations
3. To review and adopt a Code of Conduct
All policies were reviewed and adopted by the Parish Council.

11. Finance:

1. Clerks Salary (two months in arrears) £1585.40
2. HMRC PAYE £525.45
3. The Fresh Flower Company £31.00
4. Bromsgrove Printing Co. Ltd £80.00
All payments above were agreed. It was noted that the printing costs were coming out of the £500 donation to the fete.
5. Parish Council bank account update and mandate change
It was agreed that Cllr Keane, Cllr Webb and Cllr Lammas would be added as signatories to the Parish Council’s bank account.

The Clerk would obtain information from Lloyds Bank to compare the business banking services that they could offer.

12. Annual Parish Meeting
It was agreed to hold a short Parish Council meeting at 7PM to allow urgent matters to be considered. The Annual Parish Meeting would follow on at approximately 7:30PM.

It was suggested that an update on the S106 project could be given at the Annual Parish Meeting. If possible training might also be provided on using the new defibrillators. It was also hoped that views could be canvassed on the possible utilisation of social media by the Parish Council.

The Clerk would arrange refreshments (wine, soft drinks and glasses).

13. Councillors’ reports and Items for the next agenda
The following matters were requested for future agendas:
• Election of Chair
• Update on the British Legion building
• Grass cutting schedule
• Vandalism
• Social media policy
• Quality Parish Council scheme requirements
• Mileage allowance
• Review locations and quality of CCTV cameras
• Steering group formation for S106 project

14. Date of the next meeting
Parish Council meeting on 19th June at 7PM followed by the Annual Parish Meeting at approximately 7:30PM.

Parish Council Meeting 3rd July at 7:30.

The meeting closed at 20:45PM.